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Office Admin (People Team)

Airbase

Airbase

People & HR
Bengaluru, Karnataka, India
Posted on Thursday, April 25, 2024

About Us:

Airbase is the top-ranked modern spend management platform for businesses with 100-5,000 employees. It’s the best way to control spending, close the books faster, and manage financial risk. Airbase software offers modules for Guided Procurement, Accounts Payable Automation, Expense Management, and a flexible corporate card program on a single collaborative platform. It can be implemented in full or as individual modules. Airbase automates all spending workflows and guides the process for all purchases — procure, pay, close. It brings efficiency to complex business processes like multi-stakeholder compliance and accounting needs like multi-subsidiaries, amortizations, and purchase orders. Flexible intake and approval workflows ensure oversight across all stakeholders and spend compliance. Airbase integrates with your other business systems and seamlessly syncs to popular general ledgers. Employees and accounting teams love using Airbase.

Awards and Recognition: We’re proud of what we’ve been able to accomplish and what the future holds. Here are some of the most recent highlights.

  • Innovative Leadership: Category Leader in Vendr’s 2023 SaaS Trends Report.
  • Deloitte Fast 500: Secured 45th place nationally, showcasing rapid growth and technological innovation in the financial sector.
  • Forbes' America's Best Startup Employers: Ranked #212 out of 500 for workplace culture and employee satisfaction.
  • Stevie Award Winner: Most Innovative Tech Company of the Year, 3 years in a row.
  • High Customer Ratings: Rating of 4.67 on G2 Crowd & 4.7 on Gartner Peer Insights.
  • IDC, Forrester, and Spend Matters Reports: Featured prominently in major industry reports for impact and thought leadership in procure-to-pay solutions.
  • Fintech Top 250 by CB Insights: Innovative approach to financial technology.
  • SaaS 1000 Fastest-Growing SaaS Companies: Recognized for YoY revenue growth.
  • Controllers Council Award: Our Controller was named Controller of the Year in the Startup/Private Category, showcasing excellence in financial leadership.
  • US Fintech Awards: Finalist for Accounting Tech of the Year.
  • Global Presence: Featured on the Nasdaq Tower in Times Square.

Working at Airbase:

We strive to build and nurture a culture where employees feel energized and connected to the work each day. Our core values are woven through our teams, leading to an overall sense of trust, transparency, and confidence. Being globally dispersed, we support our employees with modern communication tools and intentional remote practices that keep everyone working collaboratively. As a fast-growing startup, we look to hire employees who are focused and have a strong sense of ownership to help us maintain our commitment to excellence and innovation.

About the role:

We are seeking an experienced Office Admin responsible for supporting our office's day-time operations in Bangalore, India. You will ensure that the office runs smoothly and is well-maintained during the day. Reporting to the Director of People, you will be part of the lean and mighty Global People Team.

This role is required to be on-site in our Bangalore office M-F with the hours of 10 am IST - 7 pm IST.

What You'll Do:

  • Manage office operations:
    • Responsible for managing office operations, vendors, and procurement duties. This role includes overseeing supplies, maintaining office equipment, maintenance, and supervising cleaning staff.
  • Coordinate with staff:
    • Work closely with staff members, communicating with them to ensure their needs are met and they have the necessary resources to perform their duties.
    • Assist with the on-site interviews of candidates for open positions.
  • Complex calendaring and event planning:
    • Responsible for scheduling appointments and managing the office calendar, ensuring no conflicts and that all appointments are appropriately scheduled.
    • Scheduling occasional gatherings/events.
  • Handle administrative tasks:
    • Handles various administrative tasks, such as filing, data entry, preparing reports, maintaining records, mailing, etc.
  • Managing special projects as needed.

What You'll Bring:

  • 2+ years of proven experience managing the logistics of a corporate office, including vendor relationships and procurement duties.
  • 2+ years of proven experience with office management systems and procedures, back-office systems, and practices.
  • Experience using standard office equipment (e.g. printer, scanner, mailing, etc.)
  • Excellent communication, customer service, and interpersonal skills.
  • Extremely organized with high standards and the ability to prioritize and multi-task.

Benefits:

  • Compensation: Competitive cash compensation including meaningful equity packages.
  • Flexibility for Remote roles: Enjoy the freedom of remote work, with the option to work from anywhere in India.
  • Commuter Benefits for In-Office roles: Company transportation service or monthly allowance options.
  • Health and Wellness Benefits: Medical and accidental insurance, along with comprehensive health check-ups, dental plans, and gym memberships through Cult-fit. Employees are covered starting on their first day of employment and can extend coverage to dependents including spouse, children, and parents (including parent in-laws).
  • Life Insurance: Airbase provides you with a life insurance policy on us.
  • Responsible Time Off: Enjoy a generous allocation of personal days, separate sick leave, and additional perks such as holidays.
  • Parental Leave Policy: Generous parental leave policy available, please check with us for more information.
  • Home Office Stipend: A one-time stipend of up to $500 for home office essentials, along with a recurring stipend of $250 every 2 years as needed.
  • Baby Bonus: Planning to expand your family? You’ll receive a $500 bonus for Air-babies!
  • Provident Fund Matching