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Office Administrator



Redwood City, CA, USA
Posted on Saturday, June 15, 2024
The Office Administrator will play a critical role in ensuring the smooth operation of the office and providing administrative support to the team. This role requires a detail-oriented individual who can handle a variety of tasks with efficiency and professionalism. The ideal candidate will have excellent organizational and communication skills, with the ability to multitask in a fast-paced environment.

What You'll Do:

  • Administrative Support:
  • Provide comprehensive administrative support to executives and team members
  • Manage calendars, schedule meetings, and coordinate travel arrangements
  • Prepare and edit correspondence, reports, and presentations
  • Handle confidential information with discretion
  • Office Management:
  • Oversee the day-to-day operations of the office
  • Maintain office supplies and equipment, ensuring everything is stocked and in working order
  • Manage relationships with vendors, service providers, and building management
  • Organize and coordinate office events, meetings, and team-building activities
  • Communication and Coordination:
  • Serve as the first point of contact for visitors and clients, providing a welcoming environment
  • Facilitate internal communication and ensure all team members are informed of office policies and updates
  • Financial and Budgetary Tasks:
  • Assist in budget preparation and expense tracking
  • Liaise with the finance department to ensure accurate financial record-keeping
  • Project Management:
  • Assist in planning and executing special projects and company initiatives
  • Coordinate with different departments to ensure project timelines are met
  • Provide insights and recommendations for process improvements and efficiency enhancements
  • HR Support:
  • Assist with onboarding/offboarding employees and managing employee records
  • Help coordinate training sessions and professional development activities
  • Partner with Talent Team on interview scheduling and coordination

About You:

  • Qualifications:
  • Bachelor’s degree in Business Administration, Office Management, or related field preferred
  • Minimum of 3 years of experience in an administrative or office management role
  • Experience in supporting Executives
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
  • Excellent written and verbal communication skills.
  • Strong organizational skills and attention to detail
  • Ability to handle multiple tasks simultaneously and prioritize effectively
  • Must be able to drive between different locations and have the ability to lift 30lbs
  • Professional demeanor and ability to maintain confidentiality
  • Key Competencies:
  • Problem-solving and critical thinking.
  • Time management and ability to meet deadlines.
  • Strong interpersonal skills and a team-oriented mindset.
  • Proactive and able to anticipate needs and provide solutions.
  • Flexibility and adaptability to changing priorities and demands.

Company Perks & Benefits

  • Equity options
  • Medical, dental, and vision benefits
  • 401k Program
  • Fully stocked kitchen with beverages & snacks
  • Paid parental leave
  • Flexible paid time off
About Us
Synthego is a genome engineering company that enables the acceleration of life science research and development in the pursuit of improved human health.
The company leverages machine learning, automation, and gene editing to build platforms for science at scale. With its foundations in engineering disciplines, the company’s platforms vertically integrate proprietary hardware, software, bioinformatics, chemistries, and molecular biology to advance basic research, target validation, and clinical trials.
By providing both commercial and academic researchers and therapeutic developers with unprecedented access to cutting-edge genome engineering, Synthego is at the forefront of innovation, accelerating the development of truly engineered biology.