We are seeking an organized, proactive, and detail-oriented Administrative Assistant to join our team. Our administrative support team serves as subject matter experts (SMEs) in expenses, travel reservations, and calendar management. This role requires exceptional communication abilities, and the capacity to manage a variety of tasks in a fast-paced environment. The Administrative Assistant will play a pivotal role in supporting teams and contributing to overall organizational success.

This position will be part-time in office

What you can expect to do:

Welcoming guests into the office and ensuring their needs are met.
Managing the office environment by ordering necessary office supplies, lunches, etc.
Coordinate daily administrative operations, including scheduling, correspondence, and records management.
Provide calendar and conference room management including scheduling meetings, arranging meeting spaces, and setting up technology resources as needed for meetings.
Answer communications (e.g. email, slack) in a professional, timely manner.
Perform routine data entry work such as maintaining and updating spreadsheets or compiling reports by transcribing information from meeting notes or other sources.
Ensure the smooth flow of communication between department leadership and staff.
Book airline tickets, hotel rooms, restaurants, and other travel arrangements.
Provide in-office support when needed to help coordinate events or activities.
Distribute important materials to relevant parties on behalf of the person they support.
Ensure data accuracy and compliance with internal policies and procedures.
Provide backup or additional support for other administrative support specialists in the cases of PTO or high volume demands.
Organize conference rooms and lunches for onsite candidate interviews.
Other duties as assigned.

Experience you have:

Associate's degree (or equivalent work experience) required; Bachelor's degree (or working towards degree) preferred
2+ years of experience in an administrative support function, ideally who has worked with an executive team
Experience working with Google Workspace (e.g. G-Cal, Meet, Docs, Sheets, Slides) and M365 (e.g. Outlook, Word, PowerPoint, Excel)
Experience working in a startup environment strongly preferred

Genesis Therapeutics is unifying AI and biotech to discover novel and breakthrough treatments for patients with severe and devastating conditions. Genesis was founded on groundbreaking molecular ML research and since has established itself as the industry leader in AI for small molecule drug discovery. Our team of accomplished biotech leaders and expert drug hunters joins forces with deep learning researchers and software engineers who are pioneering predictive and generative AI technologies for molecules.

Our team has created the industry's most advanced molecular AI platform called GEMS (Genesis Exploration of Molecular Space), to accelerate and optimize small molecule drug discovery and to enable the discovery of novel first-in-class and best-in-class small molecule drugs for challenging and/or undruggable targets.

The company has leveraged GEMS to build an internal pipeline with multiple programs against high-value targets, including data-poor and canonically undruggable targets where GEMS is uniquely advantaged. In addition, Genesis has signed AI-focused platform collaborations with major pharmaceutical companies, including most recently Incyte Corporation (Feb 2025) and Gilead Sciences (Sept 2024).

We raised a $200M series B in August 2023, and have raised over $300M in funding from top technology and biotech investors, including Andreessen Horowitz, Rock Springs Capital, T. Rowe Price, Fidelity, Radical Ventures, NVentures (NVIDIA's VC arm), BlackRock, and Menlo Ventures.

Genesis is headquartered in Burlingame, CA, with a fully integrated laboratory in San Diego. We are proud to be an inclusive workplace and an Equal Opportunity Employer.

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