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Office Manager

Fieldwire

Fieldwire

Operations
San Francisco, CA, USA
Posted on Thursday, May 23, 2024

Who we’re looking for

We are looking for a resourceful, responsible, and reliable full-time (32hrs/week) Office Manager to manage and support our San Francisco office onsite, four days a week. This role entails managing all facets of office operations and playing a key role in shaping our company culture. If you are someone who is proactive, excels at organization, thrives on daily challenges, our dynamic and fast-paced work environment is the perfect place for you to make an impact!

What you’ll be doing

A day in the life of the Office Manager will find you managing tasks related to office operations, coordinating meetings and events, and providing essential administrative support. You'll frequently be solving problems and providing independent judgements related to:

  • Office Access and Hospitality Management
  • Office Supplies and Office Maintenance
  • Office Administrative Support

The primary responsibilities of our next Office Manager will be:

  • Managing office access for employees and guests, including meeting room reservations.
  • Managing coordination of daily lunches, catering for on-site visits, and assisting with company event planning and execution.
  • Managing the restocking of office supplies and essentials, maintaining a clean and tidy office environment.
  • Managing distributions of company swag and incoming/outgoing mail.
  • Managing communications with building management and documenting office management processes.
  • Utilizing independent judgment and discretion to perform ad-hoc duties such as travel arrangements, addressing office inquiries, and handling miscellaneous tasks as needed.
  • This job is primarily an office management position. However, it will require the ability to stand, walk, and frequently move items/boxes weighing up to 50 pounds across the office for various needs.
  • The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation.

At Fieldwire, we’re looking for our next Office Manger to have the following skills and experiences:

  • Ability to work onsite at the San Francisco office four days a week.
  • 1 year minimum previous experience in a similar role at a tech startup.
  • Highly organized with meticulous attention to detail and capable of managing and anticipating needs and taking initiatives with independent judgment.
  • Possess strong EQ with excellent interpersonal and written communication skills to remain calm under pressure and effectively find solutions when faced with unexpected challenges.
  • Ability to multitask, prioritize tasks and willingness to step in to assist and support others at all times.
  • Proficiency in basic office software (e.g., Slack, Google Workspace).

And if you have any of the following, we REALLY want you to apply today!

  • Previous experience working in the service industry
  • Previous experience collaborating with a global workforce
  • Driven and actively seeking opportunities to implement office improvements
  • Curiosity and passion for continuous learning

Compensation:

The estimated pay ranges for this role are as follows: $28.85/hr - $31.25/hr (Annually: $60,000 - $65,000)

The salary & hourly range represents the low and high end for this job, the US. Minimums and maximums may vary based on location. The actual salary offer will carefully consider a wide range of factors such as your skills, qualifications and experience. In addition to the salary you may be eligible for a corporate bonus which can range up to 20%.

Why Fieldwire?

Fieldwire is a construction field management software, used on over 1,000,000+ projects worldwide. We’re obsessed with improving the way teams work together. We’re building a Field Management Platform dedicated to construction teams — providing operational excellence for one of the world’s largest global industries -- $10 Trillion/year. We’re delivering a superior, easy-to-use product that’s driven by the voice of our customers.

Fieldwire solves the problem of access to information and coordination of labor at a large scale for some of the largest projects in the world. The Fieldwire mobile app has a nearly five-star rating based on thousands of customer reviews. Fieldwire was venture backed by top venture capitalists and has already transformed the way thousands of companies worldwide are working together. Fieldwire was acquired by Hilti for $300M in November 2021.

Where is the job located?

This role is on-site, in San Francisco, California. Our headquarters are based in beautiful San Francisco and our office is centrally located right off of Embarcadero Bart station.

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Fieldwire is proud to be an Equal Opportunity Employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status or any other characteristic protected by law.